Job Opening: Office Assistant

Job Description: Office Assistant

The Office Assistant will perform a wide range of administrative and support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

Job Responsibilities

• Answer, screen and transfer inbound phone calls
• File and update contact information of customers, suppliers and external partners
• Maintain electronic and hard copy filing system
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Manage multiple online storage accounts
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
• Record, compile, transcribe and distribute minutes of meetings
• General clerical duties including photocopying, fax and mailing

Job Requirements

• Familiarity with office organization and optimization techniques
• High degree of multi-tasking and time management capability
• Excellent written and verbal communication skills
• Integrity and professionalism
• Proficiency in computer skills and MS office (Word, Excel, PowerPoint, Outlook)
• Verifiable high school diploma or GED
• B.S. in Chemistry, Material Science, or Engineering is a bonus
• Proven experience as a secretary or administrative assistant (a minimum 12 months of administrative/clerical experience) is preferred

Position Type  Full-Time/Regular

Job Location  Pasadena, CA

Please contact us by email: HR@acsmaterial.com.